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Tip: Easiest way to view entire page (PageMaker 6.5/7.x)
- Because PageMaker's side scrollbars work so quickly, it's easy
to lose view of the part of the page you're working on. To
quickly find "home" again, press [command]0 ([Ctrl]0 in Windows)
and you'll switch to the full page view.
Tip: Fastest way to move to the
beginning or end of a story in PageMaker (6.5/7)
- Want to quickly move to the beginning or
end of a story you're working on? Simply press [command] [up arrow] or
[command] [down arrow] ([Ctrl] [Up Arrow] or [Ctrl] [Down Arrow] in
Windows), and you're there in less than a second.
Tip: Viewing objects as you move them
in PageMaker (6.5/7)
- When moving one object over another, such
as a photo over a text block, click and hold the object for a second or two
before moving it. Then, you'll be able to see the objects underneath
as you move the one on top.
Tip: Adobe help files might not work
after installing Microsoft Windows XP Service Pack 2 update
- If you've installed the new Windows XP
Service Pack 2 to take advantage of the improved security features, you
might get a surprise when it comes to your Adobe apps. Apparently,
when you open or search the Help feature in many Adobe applications with a
system that has SP2 applied, you get a variety of different messages that
warn you of serious security infractions. There are a few options on
getting around this problem, but no true fix from Adobe yet. To read
more about your options, check out www.adobe.com/support/techdocs/330621.html.
Tip: Changing default type value
- Oftentimes, in a rush to begin a new
project, you first head for File > New, and begin entering information in
the Document Setup dialog box. However, if you then always change the
type settings to something other than the default values (Times new roman,
Regular, 12/14, No Tracking, Flush Left, etc.), you can reset the default
type values to your favorites.
- First, before heading for the Document
Setup dialog box, make your selections from Type > Font, Type > Size, etc.
Now, every time you open a new document, your new story will default to your
Tip: File Size: Save and Save As
- As you work on a PageMaker file, and the
contents grow, so does the size of file. But, did you know that each
time you make a change, even if the content amount seems to stay the same,
the file size continues to grow? This is because all your changes are
simply added on to the end of your file. If you change a word ten
times, all ten changes are there in the file, you just don't see them.
Large files take longer to pen, and longer to navigate when moving from page
- To help with this problem, use Save As
when closing a file. Using Save As saves only your last edit changes,
and not every one you ever did. If you Save As your file using the
same name, you won't end up with two files, you'll just overwrite the
original. How often you save with Save As is up to you, but doing so
about every five regular saves, plus on your very last save, is a good rule
Tip: Simplify the naming of images
- When labeling an image such as a map or a
product photo with callouts of the same text style, create your first
callout in the using the Text tool. Next, select the callout with the
Pointer tool, press [command]C ([Ctrl]C in Windows) and copy the callout.
Now, press [command]V ([Ctrl]V in Windows) once for each callout you need,
and position each callout where needed. Now, go to each callout and
change the text to the appropriate label. This saves time by not
having to open a new story for each callout, highlight it, and choose a font
Tip: Quickly aligning text in
paragraphs - flush left, flush right, justify (6.5/7)
- To Quickly change text in paragraph
alignment to flush left, flush right, or justify, use the keyboard
- First, highlight the text you want
changed. Then, for Macintosh us [command] [shift]L for flush left;
[command] [shift]R for flush right; and [command] [shift]J for justify.
For Windows use [Ctrl] [Shift]L for flush left; [Ctrl] [Shift]R for flush
right; and [Ctrl] [Shift]J for justify.
Tip: Controlling the lightness and
contrast of a grayscale image in PageMaker (6.5/7)
- Sometimes the brightness or contrast of a
placed grayscale image just isn't quite what you want. To easily tweak
its lightness, aka brightness, and/or contrast, select the image, then
choose Element > Image > Image Control. Change the values in the Image
Control dialog box, click Apply, and you can evaluate the changes. If
you don't like what you see, change the values, and click Apply again.
When finished, click OK.
Tip: Combine multiple text blocks in
- If you find yourself with too many text
blocks, you can quickly combine them into one. To do this, with the
Pointer tool selected, drag the text blocks into a sequential, vertical
stack with the first block at the bottom. Then, drag a selection area
around the text blocks. Next, cut or copy the selection. Now
activate the Text tool, click in your layout, and paste the selection.
The text should be in order in one text block.
Tip: Deleting the frame, but saving the
text PageMaker (6.5x/7.0)
- If you place text into multiple frames in
PageMaker and then decide to get rid of one of the frames, you can do so
without affecting the text the frame holds. Select the frame with the
Pointer tool and press [delete]. Once the frame is gone, PageMaker
flows the text into the remaining text frames.
Tip: Closing dialog boxes quickly in
- To close a series of nested dialog boxes,
hold down the [option] key ([Shift key in Windows) and click OK, or press
[option] [enter] ([Shift] [Enter] in Windows). PageMaker closes all
the dialog boxes and applies your changes. If you don't want to apply
the changes, hold down the [option] key ([Shift] key in Windows) and click
the Cancel button, or press [option] [esc] ([Shift] [Esc] in Windows).
Tip: Quickly accessing PageMaker
scripts to make edits (6.5x/7.0)
- If you need to edit a script, you can
access it quickly by holding down the [command] key ([Ctrl] key in Window)
as you double-click on the script name in the Scripts palette. When
you do, PageMaker displays the script in a text editor where you can then
edit the script commands.
Tip: Unload an unwanted loaded cursor
in PageMaker (6.5/7)
- Do you hate it when you accidentally click
on a window shade handle and get a loaded cursor? Unfortunately, this
happens to all of us and there isn't much you can do to prevent it.
But when it does happen, you can undo it. All you need to do is click
on any tool in the Toolbox to remove the loaded text cursor. Then, go
back to work!
Tip: Quickly applying type styles to
specific words in PageMaker (6.5/7)
- To apply a type style to multiple
instances of a word throughout your document, use PageMaker's Change feature
to search your document and apply the formatting changes. To do so,
open a new document and use the Pointer tool to select one of the text
stories in your document. Then, choose Edit Story from the edit menu
to open the text in the Story Editor. Next, choose Utilities > Change
to open the Change dialog box. Enter the word you want to search for
in the Find What text field. Then, enter the same word in the Change
To text field. Click the Char Attributes button and select Bold from
the Type Style dropdown list in the Change To section. Then, click OK.
Now, select the All Stories option button in the Change dialog box and then
click Change All. PageMaker will change every instance of the target
word you want to bold.
Tip: Stop PageMaker from redrawing the
screen every time a text wrap is adjusted (6.5/7)
- With the Pointer tool, select the object
that you want your text to wrap around, and apply Text Wrap like you
normally would. Before you begin to adjust the handles on the wrap
boundary, press and hold the [spacebar]. Now, add all the extra
handles you need by clicking on the wrap boundary. Then, adjust the
handles to fit your object. Release the [spacebar] and PageMaker will
redraw the screen.
Tip: Size and position special
characters the way you want to in PageMaker (6.5/7)
- Superscript characters are those that
appear above the baseline, such as trademark symbols; subscript characters
are those that appear below the baseline, such as footnotes. You can
format a special character as superscript or subscript by selecting it and
choosing the appropriate option form the Position pop-up menu in the
Character Specifications dialog box (Type > Character) or by clicking the
Superscript or Subscript button on the character Control palette (Window >
Show Control palette). Oftentimes, though, the default size and
position for superscript text isn't very good.
- Fortunately, you can adjust the default
settings for superscript and subscript characters, so they're automatically
sized and positioned as desired. To do so, select, select the special
character and then choose Type > Character and click the Options button in
the Character Specifications dialog box. In the resulting Character
Options dialog box, in the Super/subscript Size text box, specify the
percent of point size you want the special character to be sized--the lower
the percent, the smaller the point size. Then, specify the percent of
point size you want superscript and subscript characters to be positioned in
the corresponding options' text boxes. Increasing the percent for
superscript raises the character, whereas it decreases the position of a
subscript character. Finally, click OK twice to close out of both
Tip: Exporting small PDFs from
PageMaker for online viewing (6.5/7)
- The Job Name option you choose in the
Distiller Settings pane in the PDF Options dialog box (File > Export > Adobe
PDF) should vary depending on the purpose of the PDF file you're creating.
For example, if a file is intended for online viewing, you'll want to keep
file size down so that it displays quickly. Therefore, you should
choose one of the innate Screen options from the Job name pop-up menu.
Then, click the Job Options dialog box to verify that the Distiller settings
are set for an optimized Web view and all images are compressed.
choosing not to embed fonts will further reduce file size. Do so with
care, though. Special characters, such as trademark and copyright
symbols, may default on viewers' screens if you don't embed fonts and they
don't have the fonts installed on their computers. Also, keep in mind
that placed EPS files with text converted to outlines will increase a PDF
Tip: Adobe PageMaker - Switch PageMaker
tools more easily with keyboard shortcuts (6.5/7)
- A fast and easy way to move from one tool
to the next in PageMaker's toolbox is to use shortcut keys. For
example, you can move up and down the left side of the toolbox by pressing
[shift] [F1] for the Pointer tool, [shift] [F2] for the Rotating tool, and
so on. To move up and down the right side of the toolbox, press
[option] [shift] [F1] for the Text tool ([Alt] [Shift] [F1] in windows), and
so on. To toggle between a currently selected tool and a previously
selected tool, press [command] [spacebar] ([Ctrl] [Spacebar] in Windows),
and when you release the keys, you'll see that the previously selected tool
is now active.
Tip: Switch from any tool to the
Pointer tool (PageMaker 6.5/7)
- To switch from any tool back to the
Pointer tool, press [control] [spacebar] or [F9]. To toggle back to
the previous tool, press [control] [spacebar] or [f9] again.
Tip: Permanently change your type
default style (PageMaker 6.5/7)
- Whenever you create a new publication and
click an insertion point with the Text tool, the font, size, and alignment
style first applied to your text is the default style. Most often it's
Times, at 12 points, aligned flush left. If you find yourself
consistently changing it to something else, you might want to permanently
change your default style to what you prefer. To do so, before you
open a new publication, choose Type and then make selections from whatever
options you want, such as Font, Size, and Leading. Now, when you open
a new publication, your font default style is set to your own
specifications. To permanently change it again, repeat the process.
Tip: Maintaining links between
PageMaker and Photoshop (PageMaker 6.5/7)
- If you maintain the link between a
PageMaker document and an image you've created in Photoshop, you can have
instant editing access to the original image. Use the Edit Original
command in the edit menu or press [option] ([Alt] in Windows). Then,
double-click on the image, which then opens in Photoshop. It's much
easier than tracking down the filename of the image you want to make changes
to in Photoshop.
Tip: Correcting accidental changes to
guides (PageMaker 6.5/7)
- As you add to the number of objects on a
page, it's easy to accidentally drag a guide out of position. Luckily,
there are several ways to move the guides back into the correct position.
Immediately after accidentally moving a page or column guide, select Undo
from the Edit menu or press [command]Z ([Ctrl]Z in Windows). Also, if
your page and column guides are based on a Master page, choose Copy Master
Guides from the Layout menu to remove all local guides and replace them with
the master guides.
Tip: Improve the performance of your
files (PageMaker 6.5/7)
- To improve the performance of your
PageMaker files, try linking your graphic objects rather than storing them
within the PageMaker file. This not only keeps your file size down,
but the files open faster as well.
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